Admission Process
- Apply online at admission.ugm.ac.id/registration/
- Create a new user account by signing up. Once registered, log in to your admission account to complete the application form and upload all required documents.
- Faculty Review — your application will be processed through administrative selection and verification by the faculty
- If selected as a student candidate, you will receive a Letter of Offer (LO) in your admission account. This LO will specify the required payments for tuition and visa application fees, which must be settled to proceed with your admission.
- Once your payment has been confirmed, the official Letter of Acceptance (LoA) will be issued and made available in your admission account.
- The Office of International Affairs (OIA) will proceed with the visa application process. You may be asked to provide additional documents for visa processing.
- After approval, OIA will send your visa via email.
- Upon arrival at the Indonesian airport, your visa will automatically be converted into an ITAS (Izin Tinggal Terbatas / Limited Stay Permit). OIA will then send the ITAS to you via email.
- If you need to extend your visa or ITAS during your stay, contact the visa team at itas.oia@ugm.ac.id
- It is recommended to report to the team at least two weeks before the expiration date.
How To Apply
Please follow the tutorial below for the complete admission process for UGM international students.
Visa and Immigration
(Updates as of December 12th, 2025. For more information, please visit imigrasi.go.id)
Download the complete guide for visa and immigration matters here.
– Valid for 30 days, non-extendable
– No fee
– Single entry
Permitted Activities
1. Tourism
2. Visiting family
3. Transit to another country
Description of Activities
Visiting a specific location for recreational, personal development, or educational purposes, which may include exploring tourist attractions, traveling by yacht, or attending meetings, incentives, conventions, and exhibitions.
Rights:
1. Engage in activities related to tourism and visiting family or friends
2. Participating in meetings, incentives, conventions, and exhibitions as an attendee
Visa Application Requirements:
1. National passport that is valid for at least 6 months
2. Return ticket or onward ticket to continue the journey to another country.
For list of countries eligible for visa exemption, please check here.
– Valid for 30 days, extendable once for another 30 days
– Fee: Rp500.000
– Single entry
Permitted Activities
1. Tourism
2. Visiting family
3. Transit to another country
Description of Activities
Visiting a specific location for recreational, personal development, or educational purposes, which may include exploring tourist attractions, traveling by yacht, or attending meetings, incentives, conventions, and exhibitions.
Rights:
1. Engaging in activities related to tourism, and visiting family or friends,
2. Participating in meetings, incentives, conventions, and exhibitions as an attendee.
Visa Application Requirements:
1. National passport that is valid for at least 6 months
2. Return ticket or onward ticket to continue the journey to another country
3. Proof of payment of immigration fees according to the provisions of laws and regulations
For list of countries eligible for Visa on Arrival, please check here.
– Valid for 60 days, extendable twice—each extension adds another 60 days.
– Fee: Rp 2.000.000
– Single entry
Permitted Acitivites
Participation in study visits, short courses, and short training.
Description of Activities
Engage in academic or professional short-term programs.
Rights:
1. Engage in activities related to providing humanitarian assistances
2. Engage in activities related to tourism, and visiting family or friends
Visa Application Requirements:
1. Travel documents that are valid for at least 6 months
2. Guarantee proof from a guarantor
3. Proof of having sufficient living expenses while in Indonesian territory
4. Recent colored passport-sized photo, white background (see example here)
5. Proof of registration or a statement confirming participation in a study visit, short course, or short training from a government agency or private institution.
1. Valid for 60 days, extendable twice—each extension adds another 60 days.
2. Visa holders are allowed to receive compensation from individual or corporations in Indonesia.
3. Fee: Rp 2.000.000
4. Single entry
Permitted Activities
Giving lectures or attending seminars.
Description of Activities
Participating in meetings, incentives, conventions, and exhibitions or similar events as a speaker, lecturer, presenter, or influential figure.
Rights:
1. Participate as a speaker, lecturer, presenter, or influential figure in meetings, incentives, conventions, exhibitions, fan meetings, or similar events
2. Receive compensation, wages, or equivalent from individuals or corporations in Indonesia
3. Engage in activities related to tourism, and visiting family or friends
Visa Application Requirements:
1. Travel documents that are valid for at least 6 months
2. Guarantee proof from a guarantor.
3. Proof of having sufficient living expenses while in Indonesian territory
4. Recent colored passport-sized photo, white background (see example here)
5. Invitation letter from the event organizer explaining the details of the agenda and the topics of the lectures/seminars to be presented
1. Valid for six months, extendable once for an additional six months
2. Fee: Rp 4.000.000
3. Single entry
Permitted Activities
Academic internship
Description of Acitivites
Completing a mandatory internship as stipulated in the academic curriculum abroad.
Rights:
1. Engage in activities related to mandatory internship as stipulated in the academic curriculum abroad
2. Engage in activities related to tourism, and visiting family or friends
Visa Application Requirements:
1. Travel documents that are valid for at least 6 months
Guarantee proof from a guarantor
2. Proof of having sufficient living expenses while in Indonesian territory
3. Recent colored passport-sized photo, white background (see example here)
4. Internship contract or statement from government agency or private institution as the host of the internship program
1. For students enrolled in bachelor’s degree program, or other programs with duration more than six months
2. Fee: Rp6.000.000 (1 year), Rp8.500.000 (2 years)
3. Multiple entry
Permitted Activities
Pursuing education at a higher education level.
Description of Activities
Study in diploma or bachelor’s degree programs.
Rights:
1. Engage in activities related to education
2. Bring family members to live in Indonesia as long as it complies with immigration laws and regulations
3. Enter and leave the territory of Indonesia as long as the Re-entry Permit is still valid
4. Engage in activities related to tourism, and visiting family or friends
Visa Application Requirements:
1. Travel documents that are valid for at least 6 months
2. Guarantee proof from a guarantor (corporation or educational institution attended by the foreign nationals)
3. Proof of having sufficient living expenses while in Indonesian territory
4. Recent colored passport-sized photo, white background (see example here)
5. Proof stating that the foreign nationals have been accepted by a corporation or educational institution in Indonesia and duration of the educational program to be undertaken.
1. Research visa
2. Fee: Rp6.000.000 (1 year)
3. Multiple entry
Permitted Activities
Scientific research
Description of Activities
Conducting scientific research.
Rights:
1. Engage in activities related to research
2. Bring family members to live in Indonesia as long as it complies with immigration laws and regulations
3. Enter and leave the territory of Indonesia as long as the Re-entry Permit is still valid
4. Engage in activities related to tourism, and visiting family or friends
Visa Application Requirements:
1. Travel documents that are valid for at least 6 months
2. Guarantee proof from a guarantor (corporation or educational institution attended by the foreign nationals)
3. Proof of having sufficient living expenses while in Indonesian territory
4. Recent colored passport-sized photo, white background (see example here)
5. Research permit from the National Research and Innovation Agency (BRIN). For more information, please refer to klirensetik.brin.go.id.
1. Fee: Rp7.000.000 (1 year), Rp9.500.000 (2 years)
2. Multiple entry
3. Can be used for work-related activities, particularly teaching activities, attending seminar or workshop as speaker
4. Eligible to receive wages or compensation from individual or corporation in Indonesia
Permitted Activities:
1. Work as an expert staff
2. Employment in Indonesia
Description of Activities:
Perform a job in an employment relationship with a guarantor
Rights:
1. Engage in activities related to the work in the employment relationship
2. Bring family members to live in Indonesia as long as it complies with immigration laws and regulations
3. Enter and leave the territory of Indonesia as long as the Re-Entry Permit is still valid
4. Pursue education as long as the Re-Entry Permit has been activated* and still valid
5. Engage in activities related to the investment
Engage in activities related to tourism, and visiting family or friends
*) Re-Entry Permit will be automatically activated upon arrival in Indonesia
Visa Application Requirements:
1. Travel documents that are valid for at least 6 months
2. Guarantee proof from a guarantor (corporation or educational institution attended by the foreign nationals)
3. Proof of having sufficient living expenses while in Indonesian territory
4. Recent colored passport-sized photo, white background (see example here)
5. Permit from the Ministry of Education (contact OIA UGM for more details)
6. Permit from the Ministry of Manpower (contact OIA UGM for more details)
ITAS (Izin Tinggal Terbatas or Limited Stay Permit) is an electronic identity card for limited stay in Indonesia. You will get an ITAS if you come to Indonesia on a visa with one of these visa indexes: E30B, E29, E23, and E31.
You will get your ITAS in your email once you have reported yourself to OIA UGM upon arrival in Yogyakarta. Thus, it is crucial that you come to OIA UGM to complete all the immigration processes when you arrive in Yogyakarta.
As ITAS is in the form of electronic document/soft copy, it is accessible anytime and anywhere. Wherever you go, you can show this ITAS to Immigration officers or other authorities without the obligation of keeping the physical card that is prone to getting lost.
- Study Permit Study Permit is issued by Ministry of Research, Technology, and Higher Education that states that you are given permission to study in Indonesia. It should take one to two weeks to make a study permit submission via the Ministry’s official site (it might be accomplished earlier if there is no incomplete/incorrect documents). Study permit is one of the requirements to apply for Telex Visa, extend visa and extend ITAS.
- Temporary Residential Card (SKTT) Temporary Residential Card (Surat Keterangan Tempat Tinggal/SKTT) is an identification card issued by local Department of Population and Civil Registration (Disdukcapil). SKTT is one of the requirements for ITAS extension.
- Letter of Police Registration Police Registration Letter (Surat Tanda Melapor/STM) is a letter that is issued by Indonesian Police to record foreigners’ stay in Indonesia. STM is used to extend study permit, apply for a new SKTT, extend SKTT and apply for driving licence.
ITAS holders are required to apply for EPO (Exit Permit Only) before leaving Indonesia. EPO will inactivate your ITAS and therefore you will need a new visa to enter the country in the future. EPO must be processed immediately prior to your departure date. You can start processing your EPO two weeks prior to your departure date.Following are the documents that you need to apply for your EPO:
- Copy of passport
- ITAS
- Flight ticket
- Materai 10.000 (1 pcs)
- EPO fee of IDR 100.000
Copy of passport, flight ticket, and ITAS should be sent to itas.oia@ugm.ac.id
Materai and EPO fee should be dropped to OIA directly.
Once you submit the documents, OIA will process the EPO application to the immigration office.
IMPORTANT: You must leave Indonesia within 7 days after the Exit Permit granted. You can leave Indonesia from any port in any city (for example, you want to leave Indonesia from Jakarta or Denpasar, Bali).
Report to OIA upon Arrival in Yogyakarta
International students are required to report to Office of International Affairs UGM (Address: Bulaksumur F12-13, UGM Campus, Sleman, D. I Yogyakarta, Indonesia – Google Maps: http://bit.ly/OIAUGM) maximum one week after arrival in Indonesia. The purpose is mainly to complete the immigration procedure.
Overstay
If you stay in Indonesia for a longer period than the validity of your visa or stay permit, it is considered as overstay. Example:
- You entered Indonesia on the 1st of September using the visa on arrival which is valid for 30 days. It means that the validity will be until 30th of September and each day after that date would count as ‘overstay’.
- You entered Indonesia on 1st of September using a student visa valid for 1 or 2 years. The start date of your visa will follow your arrival date. It means that the visa will be valid until 30th of September on the next one or two years. Each day after that date would count as ‘overstay’.
If the overstay is 60 days or less, the consequence is paying fine. As of 2016 regulation, the fine is Rp.1.000.000 per day. However, if the overstay exceeds 60 days, there might also be further investigation from Immigration, deportation, blacklist to re-enter Indonesia in certain period, and other unfavorable consequences.
WARNING: Failure to fulfil the above administrative process and all the consequences due to overstay will be your own responsibility. Please consult with OIA UGM shall you have any inquiries regarding the visa and immigration matters.
Foreign nationals who come from these countries might have different timeframe and process in the visa application:
- Afghanistan
- Israel
- North Korea
- Liberia
- Nigeria
- Somalia
Below is the complete guide for visa and immigration matters pertaining to academic activities in Universitas Gadjah Mada.